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What is a Custom/Group Tour:
Custom and Group tours are
tours that are planned and created for groups of 20 people or more. All aspects
of the travel such as destinations, duration, transportation type, and hotel
accommodations are organized exclusively for your group by our Custom and Group
Tours Coordinators. This service is ideal for squadrons, schools, clubs and
private groups of 20 or more planning a group event. Through this service you
can arrange something as simple as a bus charter, all the way to a complex
week-long tour by plane to the Orient for your group. Our experts will work
closely with you to ensure your group's budget and travel needs are met.
Who
Can Book a Custom/Group Tour:
In order to best serve groups booking tours through RTT, we request one (or,
at the most, two) Group Leader(s) to act as POC for the group. This person will
coordinate all details of the planning/preparation for travel and payments with
the RTT Group Travel staff.
The Group Leader is responsible for all
communication with group members. All information from RTT will go through the
Group Leader and all inquiries/payments from the group will go through the Group
Leader to the RTT Group Travel staff.
Express Tours:
Express tours are generally for a 24-hour block
of time. Typically they begin late at night or early in the morning. You
arrive at the advertised destination in the morning and spend a full day there. Early
evening you begin the return trip and arrive at various points of origin
late at night or early the next morning. These tours are inexpensive, as
they don’t include hotel accommodations, fast paced and ideal as introductions
to particular regions or cities.
1 Overnight Tours:
The first day of these tours is typically dedicated to
traveling to the destination. Normally the tour will commence late at night
on day one or early in the morning of day two. You will arrive at the advertised
destination on the morning of day 2 and follow the tour's itinerary. Check
in to the hotel is normally done in the afternoon of day 2. Day 3 is started with breakfast and checking
out of the hotel, with the rest of the day following the tour itinerary.
The return trip usually begins in the early evening, reaching points of
origin late at night. These kinds of tours are not as fast paced as the
Express tours, include 1-night hotel accommodations and provide more detail
and time at various points of interest during the tour. They are ideal
for people who want a good overview of a country or region.
Longer Bus/Flight Tours:
If your group is wanting a longer trip
this can also be arranged. For destinations that are not feasible to reach by
motor coach, plane transportation can be provided.
Documentation:
It is always
recommended that you travel with a valid US tourist passport. For military
members travelling with an ID card and the (obsolete) “Form 80” (border
crossing form to be obtained from your Orderly Room) entry is not guaranteed
into all countries. If you have additional questions about Visa requirements &
entry to certain countries that are not covered in the tour information on our
web site please contact your orderly room and/ or Passport office for
clarification.
Pick Up Points and Times:
Your pick up point, or meeting point
should be somewhere that can easily be reached by all members of your group at a
time determined by the entire group. Your Tour Coordinator can arrange for
shuttle services to and from the airport if you will be flying to your
destination.
Cancellation Policy:
Cancellation fees will be determined by
the Group Tour Coordinator based on the package provided.
You will be made aware of these conditions prior to finalizing your reservation.
Payment of Fees:
The Group Leader is responsible for all of the trip payments. Monies should
be collected from participants and paid to RTT Group Travel staff by one credit
card or check, or by cash. Receipts from RTT will be written to the Group Leader
(not to individual participants).
Depending on the trip planned, a down payment, final payment date and
structured cancellation fees will be established.
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